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Note

Neither exporting nor archiving have an effect on your current course. These tools create copies of your course, but the course itself remains intact.

Quick links


Courses remain on Blackboard for two years. Courses older than two years old are archived and deleted from Blackboard. To avoid data loss, faculty members are encouraged to make their own export or archive of any course they may need data from. Here are a few reasons you may want to export or archive your course:

  • You want to reuse your Blackboard course for a future semester
  • You want a backup copy of all of the student data in a course (discussion board posts, grades, statistics, etc.) in case of a grade dispute in the future

Exporting or archiving a course


Tip

If you are using a Mac, we recommend using Firefox for this process.

What's the difference between exporting a course and archiving a course?

The export course feature creates a ZIP file of your course content that you can import to create a new course. Unlike the archive course feature, the export course feature doesn't include any users or user interactions with the course. Use this utility to save a course for reuse in the future.

The archive course feature creates a frozen snapshot or permanent record of your course. An archive includes all the content, course statistics, users, and course interactions, such as blog posts, discussions, attendance data, and grades.

Accessing the export/archive course copy tools

  1. Enter Blackboard and open the course you wish to export/archive.

  2. If the Control Panel for your course isn't already expanded (it is by default), click Control Panel on the left-hand navigation bar.

  3. Click Course Copy Tools.
    Course Copy Menu option

  4. Click Export/Archive Course.
    Export Archive course option

Creating an export package

  1. In the Export/Archive Course window, click Export Package.
    Export archive course buttons

  2. Under Select Course Materials, click Select All to export all parts of your course or scroll down and select the parts of your old course that you wish to export by clicking the check boxes shown. Depending on the size of your screen, you may need to scroll down to see all of the available content that you can select.
    Select Course Materials window

  3. After making your selections, scroll to the bottom of the page and click Submit.
    Submit selections button

Creating an archive package

  1. In the Export/Archive Course window, click Archive Course
    Import archive buttons

  2. Select the options you want for your archive and click Submit.
    Archive course window

Downloading your export/archive package


IMPORTANT

The export/archive package will download as a compressed (zip) file. Do NOT decompress this file.

Depending on the size of your course, exporting/archiving your course can take 10-15 minutes to complete. After that time, you can go back to the Export/Archive course section of Blackboard to download your file.

  1. Go back to the Export/Archive Course section of the course you created the file for.

  2. You should see .zip file appear for you to download.  If it does not appear, click on Refresh a few times. Remember, it can take 10-15 minutes for yoru file to be available for download.

  3. In most browsers, clicking the link for your file will download your file to your computer's Downloads folder. You can also Right-click (Control Click on a Mac) the link and choose Save file as or Save link as. Doing the latter will usually allow you to specify where the file gets downloaded.
    Picture of exported course download link

Import a course file to Blackboard


The file you have saved can be uploaded now or at a later time to a Blackboard course using the Import Package utility on the Control Panel of the course to which you want to add the content.

  1. Open Blackboard and go into the course to which you wish to add the Archived or Exported content.

  2. If the Control Panel for your course isn't already expanded (it is by default), click Control Panel on the left-hand navigation bar.

  3. Click Course Copy Tools.
    Course copy tools menu option

  4. Click Import Package/View Logs.
    Import Package view logs menu option

  5. Click Import Package.
    Import package button

  6. Click Browse My Computer and select the file that you wish to import.
    Browse my computer button

  7. Under Select Course Materials, click Select All to import all parts of your course or scroll down and select the parts of your old course that you wish to import by clicking the check boxes shown. Depending on the size of your screen, you may need to scroll down to see all of the available content that you can select.
    Select course materials page

  8. After making your selections, scroll to the bottom of the page and click Submit.
    Submit button

Your course will populate with your course materials from the file you imported. Depending on how many files your course contains, this process may take up to 30 minutes to complete.

IMPORTANT:

If you use Kaltura Videos, VoiceThread or Quizzes, you'll need to re-connect them. If you need additional information on doing this you can contact the Faculty Technology Center for assistance.

Video-walk through of export/import course process